Town clerk Debra E. Eastman is retiring March 6 after 2 1/2 years in the post.
The Cutler Bay town council approved Jacqueline Wilson as interim town clerk. Wilson previously served as assistant to the town clerk. She will make $47,840. She currently is paid $36,851.
“Cutler Bay is a fairly new municipality,” Eastman said. “It has been great to be a part of the emerging government of the town of Cutler Bay. There are a lot of projects to get started on that are in their infancy. I’ve been involved in a couple of elections. Working with the town manager and town council has been a wonderful thing.”
Eastman served as a town clerk and tax collector in New Hampshire for 23 years before being named town clerk of Miami Lakes in 2005. Eastman became Surfside town clerk in 2009, and was named village clerk in Islamorada in 2011 before joining Cutler Bay in August 2012.
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Wilson will serve as interim town clerk while the town searches for a new clerk. Wednesday’s resolution authorized Mayor Peggy Bell to execute an offer letter to Wilson. When a new clerk is hired, Wilson will return to her previous position.
“It’s an end of a 40-year career as a town clerk,” said Eastman. “I’m finally of retirement age. I would like to spend some time with my husband of 42 years and three granddaughters.’’
The clerk is one of three chartered positions in the town. The clerk is appointed by and reports to the town council. The clerk gives notice of council meetings to council members and the public, keeps records of the council proceedings, administers the town’s elections, oversees publication of the town code and charter and maintains the town’s records.
“I’ve been fortunate enough to work with her in a previous capacity when I was assistant manger in Miami Lakes,” Town Manager Ralph Casals said. “We were part of the group that originally recruited her when she was in New Hampshire. She is a great. She sets the bar. It’s tough for me to lose her but I can understand.”
In 2014, the town clerk’s office performed 1,507 lien searches and collected more than $87,000 in fees. The deadline for applications for town clerk is March 20.
The town council also passed resolutions related to managing the town hall building, 10720 Caribbean Blvd. The first resolution authorized a request for qualifications (RFQ) for property management of the building. The second resolution authorized an RFQ for a leasing consultant.
The six-story building has a square footage of 76,688. It was built in 1986 and has a penthouse on the roof level. The typical office suite is about 12,565 square feet.
“In the past we had an employee that moved onto another employment,” Casals said. “We looked at that and said we could be more efficient and cost saving if we used an outside consultant to manage the building. For the last six months we have been experimenting with that. This is allowing me to go through a bidding process, where we pay a monthly fee to an outside firm to oversee the day-to-day operations.”
Council member Roger Coriat was appointed town council liaison to the parks and recreation advisory committee, while the council appointed Judd Patterson to the same committee.