When you start a business, you'll get plenty of experience filling out forms. Federal, state and local governments all require separate business documents.
It is your responsibility as a business owner to get the right licenses and/or permits for your type of business. Think of a license or permit as permission to engage in a specific activity. It's like a driver's license except, in this case, it's permission to do business.
These mandatory licenses and permits provide revenue for many services in the nation, state, county and municipality where you live and do business. They also ensure that others meet the same minimum requirements you have met to do business.
Just because you've satisfied local licensing requirements, don't assume your work is done. You need to be aware of your responsibilities at each level of government. Here's an outline to help you:
• State -- The first thing you should do is check Florida's official website at MyFlorida.com. You will find all types of state information for new and existing businesses.
Owners doing business under a name other than their own name must file a ''Fictitious Name'' (or DBA, doing business as) registration with the Florida Department of State, Division of Corporations. This is necessary even if the names are very similar. Otero's Satellite Installation, for example, is owned by Sean Otero. Although his last name is part of the business name, he still must file.
For filing fees and to register a name online, check the Division of Corporation's Sunbiz website (www.sunbiz.org).
Some types of businesses need to obtain a Florida business or professional license. You can use the Florida Department of Business and Professional Regulation's website to find out requirements related to your business. In some cases, you also may apply for licenses online, renew licenses, search license records and find exam information.
If you collect sales tax, The Florida Department of Revenue issues certificates and monthly payment booklets. Owners can register online for free or file Form DR-1. If the revenue department tells you your business doesn't need to collect taxes, get it in writing.
• Local -- Call your city and county government offices and ask if a local business tax certificate (formerly an occupational license) and/or zoning permit is required. For local business tax certificates, check with the city clerk or county tax collector. Fees vary by type of business and location. Many municipalities now make the forms available online.
Local Small Business Development Centers often have detailed information on licensing and permitting in cities, counties and other municipalities in their areas. Go to fausbdc.com for help.
• Federal -- To receive a federal Employer Identification Number (EIN), you can file form SS-4 with the Internal Revenue Service. (Note: Some sole proprietorships do not need an EIN, so check with your legal or business advisor.) To apply for an EIN, download an SS-4 form at www.irs.gov/pub/irs-pdf/fss4.pdf and follow the directions for mailing it.
As a business owner, you also may need to file quarterly or annual federal tax returns and an annual unemployment tax return. This step is required for most businesses with employees. Check with an accountant to make sure you meet all tax requirements.
Here are some resources to help you get started:
• Florida Division of Corporations
• Florida Department of Business and Professional Regulation, Licensing
myfloridalicense.com
myflorida.com
• Florida Department of Revenue
myflorida.com/dor
• Internal Revenue Service
irs.gov
Good Luck and Great Business!
